Filling out the CG-719 forms accurately is essential to a smooth and successful Merchant Mariner Credential (MMC) application process. These forms—used for everything from applying for new credentials to renewing, upgrading, or documenting sea service—require thorough attention to detail. To help you navigate this process, here’s a step-by-step guide for completing each section accurately and avoiding common pitfalls that could delay your application.
1. Understand the Purpose of Each CG-719 Form
The U.S. Coast Guard uses a series of CG-719 forms for different purposes. Before you start, ensure you’re using the correct form for your specific needs:
- CG-719B: Application for Merchant Mariner Credential (MMC)
- CG-719C: Conviction Statement
- CG-719K: Medical Evaluation Report
- CG-719KE: Medical Evaluation Report for Entry-Level Ratings
- CG-719S: Small Vessel Sea Service Form
- CG-719P: DOT Drug Testing Form
Tip: Verify the purpose of each form and read the Coast Guard’s guidance on each. If you’re unsure, contact a Regional Exam Center or consult a maritime attorney, such as the National Security Law Firm, for guidance.
2. Complete the CG-719B Application Form Thoroughly
The CG-719B form is the core of your MMC application and includes sections on your personal information, credential type, service record, safety and suitability, and self-disclosures. Filling this form out accurately is critical to avoid delays.
- Personal Information: Double-check that your name, social security number, contact information, and citizenship status are filled in completely and accurately. Any discrepancies could cause delays.
- Desired Credential: Specify the exact credential or endorsement you are applying for, whether it’s a new license, renewal, or upgrade. If you’re applying for multiple endorsements, ensure each one is listed.
- Sea Service Record: Accurately detail your sea service experience, including the vessel type, tonnage, and dates of service. Use the CG-719S form for documenting sea service on small vessels, if applicable, and ensure it aligns with the information on CG-719B.
- Safety and Suitability: Answer all questions honestly. This section includes questions about substance use, physical health, and background history, all of which require full disclosure to avoid potential penalties or delays.
Tip: Before submitting, review every section to confirm accuracy. Simple mistakes, like a typo in your social security number or an incorrect date, could require follow-up and delay the process.
3. Disclose All Relevant Background Information in CG-719C
If you have any criminal convictions, the CG-719C form allows you to provide details. The Coast Guard requires full transparency, as it evaluates any prior offenses to ensure the safety and suitability of credentialed mariners.
- Complete the Form Thoroughly: Disclose all convictions, including deferred adjudications, no-contest pleas, and any required probation, treatment, or classes related to the offense.
- Attach Supporting Documentation: Include court records, proof of completion of any court-ordered programs, and letters of recommendation or statements demonstrating positive changes since the conviction.
Tip: Be thorough in your disclosures. The Coast Guard has access to criminal databases and may discover undisclosed offenses, which could lead to additional scrutiny or even application denial. Expunged/sealed convictions should be disclosed.
4. Provide Complete Medical Information on CG-719K or CG-719KE
The medical evaluation forms (CG-719K and CG-719KE) are critical for assessing a mariner’s physical and mental fitness. These forms must be completed by a licensed medical professional and require detailed information on your health.
- Be Honest About Health Conditions: Disclose any medical conditions accurately. If you have a condition that may require additional documentation, such as a cardiovascular or neurological issue, provide recent medical records and a letter from your physician outlining treatment and stability.
- Keep Medical Records Updated: The Coast Guard may require updated medical documentation, particularly if your condition requires regular follow-up. Make sure your medical information is recent to avoid requests for additional documents.
Tip: Ensure your physician completes each section of the form and that all fields are filled out. Missing information or unclear responses from your doctor can result in delays.
5. Complete the CG-719P Drug Testing Form
A recent drug test is required for all MMC applicants, which must be completed within six months of your application submission.
- Use a DOT-Approved Testing Facility: The drug test must be completed at a Department of Transportation (DOT)-approved testing facility, and the results must be documented on the CG-719P form.
- Submit Results Promptly: Since the drug test is only valid for six months, submitting your application promptly after testing helps avoid any expiration issues.
Tip: If you’ve had past substance issues, be prepared to show proof of successful rehabilitation and ongoing sobriety if requested.
6. Accurately Document Sea Service on CG-719S
The CG-719S form is specifically for small vessel sea service, and it requires precise details about your time on each vessel.
- Include All Required Information: Record the vessel’s name, type, tonnage, and your role on board. Also include the dates and duration of your service.
- Verify Consistency with CG-719B: Ensure that your sea service details on CG-719S match the entries on your main CG-719B application.
Tip: Use the vessel’s official documentation when possible to confirm information, such as tonnage and dates, to prevent any inconsistencies that could delay processing.
7. Double-Check for Completeness and Accuracy Before Submission
After filling out your CG-719 forms, review every section thoroughly to confirm completeness and accuracy. Any inconsistencies or missing information can lead to unnecessary delays or even rejections.
Tip: Consider asking a trusted colleague or maritime attorney to review your application to catch any potential errors. Submitting a polished, complete application is the best way to ensure a smooth processing experience.
Final Thoughts
Filling out the CG-719 application forms accurately is essential to avoid delays and ensure your application progresses smoothly. By following these steps—double-checking your entries, providing complete and honest disclosures, and ensuring your medical and sea service records are accurate—you can mitigate common pitfalls. If you have unique circumstances or need guidance, the National Security Law Firm is here to support you through every step of the application process.
